How to Issue Share Certificates Without Using a Single Piece of Paper

If you've ever had to give share certificates to shareholders after issuing out shares or completing a funding round, you know what serious hassle means. Manually filling out information on share certificate templates, printing them out, signing them by hand, and then scanning (or even mailing!) them to be sent to the share holder. Not to mention the filing process of paper certificates that keep piling up or getting misplaced... Well, great news is we've made this all ancient history! 

At Capdesk, we've made the issuing of share certificates as deeds entirely digital, so you never need to leave your keyboard or do more than a few clicks to complete it. Let's take a quick look:

 

If you've enabled the 'Shareholder Register and Certificate' function in your settings, share certificates will be automatically produced every time a shareholder receives shares in your company. 

 

digital share certificates uk

 

You and your witness can sign a certificate immediately to make it official, or save it in draft mode (if you're only interested in previewing it for the moment). In any case, you will be able to see the status of every share certificate under your company in the new 'Certificates' option that will now appear in your 'Shares' tab. 

 

shareholder management software

 

When you choose to sign  a certificate, you and your witness simply use a system-generated electronic signature. The remaining information will be automatically filled out for you by the platform, using data that you have already registered in your Shareholder Register on Capdesk (please note that, for the above reason, share certificate are only available on the platform if you are using its Shareholder Register). 

 

signing share certificates digitally

 

And done! Your share certificate is now safely and paperlessly stored on Capdesk, and instantly shared with the shareholder who can access it anytime just by logging in. Want to also store your certificate offline? Simply hit 'Download'!

 

Bonus feature: when a shareholder's shares are cancelled,  the relevant certificate will remain on file for historic purposes but will be automatically updated to reflect the share cancellation. As promised, entirely digital (and hassle-free!). 

 

share issuance platform

 

Already signed your certificates outside of Capdesk? Not to worry - you can simply upload them on the platform in PDF format to keep them secure and visible to relevant stakeholders.

 

 

Anastasia Valti
Anastasia Valti

Anastasia holds an MSc in International Marketing, and is currently our Marketing Associate at Capdesk's London office.